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Executive Team Assistant, Marketing

Brooks Running

Brooks Running

Marketing & Communications
Seattle, WA, USA
Posted on Tuesday, June 11, 2024
Your Job:
The Marketing Team Executive Assistant will provide day-to-day administrative support to leadership teams as well as administrative projects for the broader team. You will be responsible for executive scheduling, booking and organizing travel and team-related offsites, managing small projects, assisting with communications, managing meeting logistics, and notes on a regular basis.

Responsibilities:

  • Proactively manage and maintain calendars for executive leadership, organize and execute various international/domestic travel plans and complete expense reporting
  • Partner with leaders to execute monthly team strategy meetings and offsites including room/Teams’ reservations, scheduling, ordering food, setting agenda, room set up, capturing notes, and maintaining list of action items including follow up
  • Partner with leadership to drive culture initiatives and help build team integration and collaboration to deliver desired business results, executing key connection moments for the team throughout each year with guidance from leadership
  • Support US team travel activities including visa processing, managing credit card expenses and team events
  • Coordinate and arrange key cross-functional meetings based on the calendar, requests from functional leads and other departments including strategic and quarterly meetings & offsites, as well as cultural strength sessions
  • Develop strong relationships with team members to build team cohesiveness and identify potential areas of opportunity to improve efficiency and connection through tools for the team
  • Actively connect and engage in Executive Assistant group for planning purposes and building relationships across the organization
  • Perform routine clerical and administrative functions and/or various projects and research as necessary, helping to craft written communication or build PowerPoint presentations with direction a plus
  • Coordinate onboarding of new hires as well as maintain functional seating arrangements for the team
  • Handle confidential information with discretion, sound judgement, and integrity

Qualifications:

  • Bachelor’s degree in Business Administration or related field preferred; or equivalent combination of education and experience
  • 1+ years executive-level support experience, administrative, coordination and people related experience.
  • Outstanding interpersonal and communication skills to effectively interact with all levels of employees as well as customers, partners, vendors, and corporate executives and build trust and respect inside and outside of the organization
  • Proficient in Microsoft Outlook calendar management.
  • Availability to flex with international hours of operation as needed
  • Demonstrated ability to handle complex employee requests associated with senior leadership roles.
  • Ability to work with confidential information and manage appropriately.
  • Excellent organizational capabilities and time management skills; ability to work well independently.
  • Must be extremely detail-oriented and able to meet daily, weekly and monthly deadlines
  • Must possess the ability to execute a wide variety of tasks and in a team environment
  • Strong self-starter – ability to take on and complete projects with minimal direction
  • Intermediate to advanced level skills in PowerPoint, Word, Excel and Outlook
  • Marketing/marketing team experience preferred
  • Knowledge of a global organization preferred as this role will support the Global Marketing Team which includes executing reservations/support for our global events
  • Ability to take the initiative and support key processes with the Marketing Operations Team
  • Flexibility is key. As well as the ability to be ok with ambiguity. The Marketing team is large and complex & is constantly working through process development to become more efficient
  • Organizational skills and being obsessed with details are a must. The team is large and is constantly working between seasons. The CMO’s calendar is in a constant state of flux so being able to manage the chaos is a must
Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $28.80 - $43.23 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Other:
Brooks is proud to offer a robust benefits package to our employees and their families!
Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
Paid Time Off- Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
Bonus-in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
Location- You will spend 3 to 4 days per week in our Seattle offices, depending on your role, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.