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Purchasing Agent - ARPA Grant Funded

Jefferson County, Colorado

Jefferson County, Colorado

Golden, CO, USA
Posted on Monday, September 4, 2023
Salary: $65,000-$70,000 Apply By09/17/23 DivisionFinance Division Management LevelIndividual Contributor Scheduled Weekly Hours40 Benefit EligibilityThis position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. DescriptionThePurchasing Agentwill perform complex professional federal procurement and contracting support services for the Countyin a fast-paced industry that drives innovation and efficiency. This position processesformal written bids and requests for proposals or statements of qualifications for professional services and construction of public works projects.Compile information for final contracts for review by County Attorney. Advise contractors and end-users of bid award and insurance requirements.This rolewill befunded by the American Recovery and Plan Act (ARPA)providing an opportunity to work onprojects that will directlyaffectyour local communityin getting back on our feet post pandemic.This position provides you the opportunity to work for a county that thrives on innovation, overcoming challenges, and process improvement.This position operates on our four-day work week (Monday-Thursday). This position is hybrid, with remote work and in-office work as needed.The anticipatedsalaryfor this position is $65,000-$70,000and is dependent on education and experience.Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click here for our Total Rewards summary Essential DutiesProcessformal bids and requests forproposal:
  • Review and processformal written bids and requests for proposals or statements of qualificationsfor professional services and construction of public works projects.
  • Review specifications and statements of work and obtain clarification from divisions/offices as needed.
  • Compile bid documents, coordinate pre-bid opening communications between contractors and technical staff, schedule and conducting pre-bid conferences, conduct public bid openings and initiate the review and evaluation of vendors' written bids and proposals.
  • Determine compliance with stated specifications and conditions.
  • Perform contract negotiations when needed and participate in vendor selections and recommendations as required. Decide on appropriate negotiation tactics and goals.
  • Administer the contract routing process for goods and services acquired through the competitive process. Determine if specifications are complete.
  • Determine if bid waiver requests, solicitations or purchase order requests are complete and compliant and therefore entitled to approval.
  • Determine whether bids/proposals are responsive.
Review And Analyze Purchase Requests
  • Ensure compliance with established policies, procedures and legal requirements.
  • Develop, plan and determine appropriate method of procurement.
  • Provide guidance in the development of the Statement of Work.
VendorManagement
  • Assure vendor compliance with contract terms and conditions.
  • Facilitate review of vendor agreements, and terms and conditions by county attorney. Determine whether vendor's terms and conditions are acceptable to the county or if they require negotiation.
  • Review contract/purchase order terms and conditions for appropriateness for specific goods/services.
  • Research product availability, prices and sources to enhance knowledge of current price trends.
Strategic Procurement
  • Ability to foresee future potential or projects and proactively take steps to work with the department(s) to address strategic needs for the County.
  • Other duties and responsibilities as assigned.
QualificationsMinimum Qualifications:
  • Bachelor's degreefrom an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field and
  • At leastone year of related work experience performingpublicprocurement activitieswith federal funding, such as preparing and issuing Requests for quotes and competitivesolicitations for contracted services
  • or any equivalent combination of education and experience.
Equivalentfor Education And Experience
  • High school graduate w/ 4 years of the related work experience mentioned above. (Pleasereviewcertificationrequirement below)
  • Associates Degree w/ 3 years of the related work experience mentioned above.
Preferred Qualifications
  • Three or more years of year of related work experience performingpublicprocurement activitieswith federal funding, such as preparing and issuing Requests for quotes and competitive solicitations for contracted services.
  • Government Procurement experience
  • 2CFR200 Experience, knowledge and understanding
  • Knowledge of business principles, such as purchasing, business and contract law.
  • Advanced oral and written communication skills.
  • Intermediate math and accounting skills.
  • Workday or otherERPsoftware
PLUS:Nationally recognized certification such asCPPB, CPPO, CPM, NIGP-CPP,SCM,withinfour years.Supplemental questions requiring a written response will serve as a writing sample. Additional Information
  • Offer of employment contingent on upon successful completion of criminal history, MVR check and references.
  • Please note that supplemental questions requiring a written response will serve as a writing sample.
How To ApplyApplications will be accepted electronically at Jefferson County Colorado Career Opportunities .Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions
  • County Recruitment Team: 303-271-8400 or careertalent@jeffco.us
  • Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org
  • Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us
EducationBachelor's Degree ExperienceWork Experience: Minimum one year CertificationsLanguages: CategoryBudget & Financial Services