The Finance Assistant is responsible for providing the support and information the DLNHC needs to operate effectively and spend donor gifts and grant funds responsibly in support of the mission. This position reports to the Senior Director of Operations and Finance.

As a part of the DLNHC team, you’ll enjoy:

• A small, close-knit team and a casual workplace
• A flexible work schedule that includes two work-from-home days per week and “field days” when applicable
• A generous benefits package, in which DLNHC covers the entire cost of nearly all premiums
• An unconditional retirement contribution beginning after one year of service—made regardless of your contribution amount
• Networking and development opportunities with the historical organizations, educational institutions, legislators, and corporate entities who partner with the DLNHC
• Conferences, professional memberships, and other development opportunities as the budget allows

As Finance Assistant you:

• Ensure the DLNHC’s financial records are accurate and up to date at all times.
• Process financial transactions, such as expenses, bills, invoices, bank deposits and bank transfers.
• Maintain financial records in our QuickBooks Online accounting software, including creating regular journal entries, and tracking the income and usage of program and grant funds using Class, Customer, and Project functions.
• Prepare payroll, including keeping up to date with employee tax withholdings, benefit deductions and time off accruals.
• Process invoices and prepare checks for approval and signature.
• Prepare monthly financial reports, and present information as needed to DLNHC staff, leaders and the Board of Directors.
• Support the Sr. Director of Operations and Finance in the preparatory efforts preceding the annual DLNHC audit, and any program audits initiated by local, state, or federal funding sources.
• Reconcile bank accounts, petty cash, credit card accounts, PayPal, Square, and Classy monthly.
• Assist in tax records and preparation, including paying monthly sales tax, preparing and distributing 1099s, and coordinating with federal, state and local tax authorities when necessary.
• Work with organization team members in supporting several events each year.
• Attend and participate in monthly staff meetings and annual full-day staff retreat(s).

You might be our ideal candidate if:

• AS, AAS, or AA in finance, accounting, bookkeeping or other business-related field, or equivalent experience
• Extensive experience and expertise with QuickBooks Online
• Advanced proficiency in Excel required
• Ability to quickly gain proficiency in new software programs
• Experience in the non-profit and grant administration field preferred
• Excellent communication skills, both written and verbal
• Problem solving skills, exemplary attention to detail, multitasking and time management skills are most critical • Ability to adapt to changing circumstances
• A strong commitment to informational security and maintaining confidentiality with employee and financial data
• Must be able to work independently, but also be comfortable with collaborative working relationships, relating well with people and partners at all levels and from all communities
• Must be able to attend occasional evening or weekend events
• Must have reliable transportation to Hugh Moore Park in Easton, PA, which is not currently accessible from public transportation routes
• Position requires occasional work outdoors