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Events Council: Programming Coordinator 24/25

OSU-Cascades

OSU-Cascades

Administration
Posted on Friday, May 24, 2024
Position Information
Job Title Events Council: Programming Coordinator 24/25
Appointment Type Student Employee
Job Location Bend
Position Appointment Percent 100
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Remote or Hybrid option?
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)
Position Summary
  • The Office of Student Life enhances the mission of OSU-Cascades by providing services, resources, activities, and involvement opportunities to support the co-curricular experience of our students. We strive to connect students to the campus community, create opportunities to expand leadership skills, and inspire students to be life-long learners.
  • The Events Council is made up of a group of students who plan campus-wide events. We facilitate spaces for memory-making and supplement students’ educational lives here at OSU-Cascades. Programming Coordinators are responsible for planning, coordinating, and executing various small- and large-scale events throughout the year.
  • This recruitment will be used to fill three (3) part-time Programming Coordinator positions for the academic year.
  • This position will work 15 hours per week at $17.50/hour starting with training Tuesday, September 3rd. Hours during the year include Week 0-10 during Fall term, Week 1-10 during Winter term and Week 1-Finals Spring term. This position is located in Bend, Oregon.
  • Students receiving Work Study as part of their financial aid award are welcome to apply for this position.
Position Duties
  • Event Planning and Support (60%)
  • Assist in developing a detailed Event Plan for each assigned event, inclusive of planning timeline, event timeline, estimated budget, and promotional plan
  • Assist with the assessment, evaluation, and wrap-up of Events Council events, including event reports and recommendations for the future
  • Work with OSU-Cascades professional staff, community members, outside vendors as needed for events
  • Administrative Responsibilities (25%)
  • Assist in setting and accomplishing goals for Events Council
  • Maintain regular office hours to assist in the facilitation of day-to-day tasks and to facilitate general office duties like answering phone calls or emails
  • Attend Events Council staff meetings and engage in ongoing training, professional development, and community building
  • Support the development and maintenance of educational tools, trainings and tutorials
  • Assist in the attendance and/or ticketing process for events, including sales, deposits, and tracking payments
  • Complete other administrative tasks as needed
  • Other Position Responsibilities (15%)
  • May be asked to serve on a committee or work group within the Office of Student Life or Student Affairs
  • Work to learn, enhance, and promote diversity and social justice
  • Represent Events Council and the Office of Student Life to the OSU-Cascades and Central Oregon community
  • Engage in ongoing professional development and community building
  • Duties Breakdown
  • Five hours will be for Office Hours
  • Five hours will be for either Events or event prep/follow-up (switches approximately every other week)
  • Three hours will be for planning events (outside of designated Office Hours)
  • Thirty minutes will be for weekly individual check-ins
  • One hour will be for weekly Events Council meetings
  • Important Dates
  • Interviews will begin shortly after applications are received to fill positions before training.
  • Tuesday, September 3rd to Friday, September 20th: Events Council begins student training (6 hours a day)
  • Sunday, September 22nd to Tuesday, September 24th: Cascades Welcome Orientation Event Support (HOLD full day, working 8 hours per day)
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • Experience working collaboratively as a part of a team
  • Ability to organize work, manage time, and follow through on tasks in a self-directed environment
  • Desire or interest in working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures
  • Strong communication skills, interpersonal and written
Preferred (Special) Qualifications
  • Previous experience working for any of the units in Student Life
  • Experience engaging traditionally underrepresented social identities (I.e. Race, Gender, Gender Identity, or Ability)
  • Demonstrated problem solving and decision-making skills
  • Knowledge of or experience with project management
  • Experience in leadership activities, student organizations, community service, and/or outreach activities
  • Previous experience working on a committee
  • Experience working with various tools within Bend Beavs Central (CampusGroups) and Microsoft Office365
  • Eligible to return as an OSU-Cascades student for the 2025-2026 academic year (Junior standing or below)
  • In good academic standing for the term prior to selection and during entire period of employment
  • Maintain at least a cumulative GPA of 2.0 (undergraduates) or 3.0 (graduates) and be in good academic standing
Working Conditions / Work Schedule
Posting Detail Information
Posting Number P11110SE
Number of Vacancies 3
Anticipated Appointment Begin Date 09/03/2024
Anticipated Appointment End Date 06/28/2025
Posting Date 05/24/2024
Full Consideration Date
Closing Date 06/30/2024
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A Resume/Vita
2) Cover Letter

For additional information contact: Steph Beamer @ steph.beamer@osucascades.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

All job offers are contingent upon Human Resources final approval.